Month One

Area Extension Director/Baltimore City Extension Director

✔ Task Date Completed
▢ Set up cluster meeting (for the specific program area) in collaboration with Program Leader.  
▢ Review UMD College of Agriculture and Natural Resources (AGNR) Strategic Plan and Initiatives  
▢  Review UME Strategic Plan  
▢ Review UME Diversity, Equity, Inclusion, Respect Plan  
▢ Discuss UMD Policies reviewed on UME Answers.  
▢ Review UMD Faculty Handbook  
▢ Review UMD Faculty Benefits  
▢ Review the ARES website (Concur, payroll, etc.).  
▢ Review the Administrative Services website.  
▢ Explain UME Forms on UME Answers  
▢ *Train on Affirmative Action
  • Describe the Affirmative Action process and related record-keeping
  • UME Compliance                        
  • Show faculty member the Affirmative Action Central File and his/her program area section. Explain its’ use              
  • Discuss approaches for reaching diverse audiences and how to document the efforts for the AA file
  • Explain Internal Compliance Review (every three years)
  • Review UME Sexual Harassment Guidelines and UMD     
  • Policy and Procedures on Sexual Harassment
  
▢ Explain Extension Advisory Committee/Board and its function, both fiscal & advisory. Populate upcoming meeting dates on Google Calendar.  
▢ Review ongoing/annual UME county events and expectations for faculty member involvement.  
▢ Review expectations for county-based UME-Annual Reports.  
▢ Discuss various agencies to begin networking.  
▢ Orient faculty member to community and set up meetings with local collaborators.  
▢ Provide email subscription information for relevant county activities (e.g., news and alerts), as appropriate.  
▢ Explain county government structure and expectations.  
▢ Discuss areas and opportunities for potential professional development during the year.
  • Review UHR training opportunities.
  
▢ Write bio/intro w/photo for local newspapers and UME Newsline.  
▢ Complete UMD online bio and add a photo.  

Program Leader (In-Person)

✔ Task Date Completed
▢ Review basic program development process including community scans and asset mapping to determine needs to address.  
▢ Review Extension Programming Framework for program area.  
▢ Have an in-depth discussion of statewide initiatives (including UME strategic plan, action or work teams, signature programs, etc.)  

Reporting Procedures
▢ Explain Faculty Reporting Expectations  
▢ Individual Extension Plan (IEP)
  • Assist in developing program priorities within state identified priorities and cluster needs                    
  • Assist with development and implementation of one-year plan of action
  • Review IEP documents
  • Identify local needs and develop a draft IEP to submit to C/AED and PL before next month’s meeting
  
▢ Teaching Effectiveness (Immediate submission to Field of Operations office)  
▢ University of Maryland Extension Reporting System (UMERS)
  • Explain UMERS and expectation of monthly entry
  
▢ Impact Statement  
▢ Curriculum Vitae (CV)  
▢ Self-Evaluation process & form  
▢ Faculty Activity Reporting – Watermark Faculty Success  
▢ Annual Faculty Review (AFR)  (Conducted March-April)
  • Discuss the Annual Faculty Review Process including CV development, UMERS entry, impact statements,self evaluations, teaching effectiveness, etc.
  
▢ Discuss Promotion and Tenure process (tenure-track faculty).
  • Policy
  • Helpful documents
  • Criteria
  • View recorded training
  
▢ Review mentoring process
  • Identify an experiential mentor and a programmatic mentor.
  • Review UME mentoring guide
  
▢ Discuss areas and opportunities for potential professional development during the year, and available state funding.  
▢ Explain purposes, format and responsibilities of annual statewide training conferences including: workshops, conferences, and regional trainings  
▢ Set next month’s call. Date: ________________ Time: ________________  

Administrative Assistant

✔ Task Date Completed
▢ Explain programmatic budget process, EAC/EAB, Pcards, Tcards, etc.  
▢

*Reinforce the Affirmative Action process and provide electronic copies of the AA statement, special assistance statement, official UME logos, and training log

  

Program and Organizational Development (POD) Unit Meeting

✔ Task Date Completed
▢ Schedule meeting with POD team for overview of services and resources  
▢

Discuss Extension Academy and Onboarding

  
▢ Introduce expectation of establishing baseline data via Needs Assessments  
▢ Discuss required training for IRB and CITI  

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