Week One

Area Extension Director/Baltimore City Extension Director

✔TaskDate Completed
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Explain UME’s structure and function.

 
▢Review College of AGNR Faculty and Staff Page 
▢Schedule New Employee Orientation on campus (optional)
https://uhr.umd.edu/work_at_umd/new-employee-onboarding/uhr-orientations		 
▢

Explain Workday and its functions—Human Capital Management and Finance

First time users, log in from the located here

 
▢

Explain Travel and Expense Statement (TES) Reimbursement Policy

  • Concur Travel and Expense Management System
    • Login to Concur - Bookmark this page!
    • Review Concur Help Center - a central repository for support, office hours, training, and demos.
      • Setting up your Concur User Profile
      • Submit a Travel Card (Tcard) request
      • Roles and Responsibilities
      • Itemizing Tcard expenses as personal expenses
  • Explain available travel funds and provide USource numbers
  • Explain monthly entry of travel
  • Out-of-state or overnight - travel request mus be completed and approved prior to travel.
  • Discuss county holiday closures
  • University (Earned) Holiday Employee Checklist (2026)
 
▢Discuss areas and opportunities for UME professional development 
▢Review courses on LinkedIn Learning 
▢

Complete required trainings

 
▢Discuss staff meeting and Admin Monday expectations and populate dates on Google Calendar. 
▢Set biweekly meeting dates on Google Calendar with AED/CED for the next three months. 

Support Staff

✔TaskDate Completed
▢

Assist with setting up and accessing various computer programs

 
▢Review CONCUR policies 
▢

Apply for access to the University of Maryland Extension Reporting System (UMERS)

 
▢Secure needed office supplies and equipment 
▢Assign a code for the copy machine and demonstrate its use 
▢

Provide UME letterhead, fax, note, logos, and templates

 
▢

Order/print business cards

 
▢Order name tag & shirt 
▢

Update profile AGNR directory

  • Instructions on updating profile or how to add a new employee
 
▢Request that email address be added to program listserve & other appropriate listserves    
▢

Provide details on getting a University ID card

Faculty member obtains ID: Date:________________

 
▢Review support staff responsibilities and procedures (preparing documents, affirmative action, program preparation, filing, etc.) 
▢Review interoffice communications procedures (incoming & outgoing mail, review of documents before distribution, informing the office of changes to their schedule, etc.) 
▢Explain existing client and grassroots’ mailing lists 

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